Policies and Procedures

Applications
Documentation
Forms
Accommodations Policies

Since 1906 Eastern Kentucky University has enhanced the ability of individuals seeking higher education to meet their academic goals through access to quality programs and services. The office of Services for Individuals with Disabilities continues to strive to meet goals and desires when addressing the particular needs of each student on our campus. To initiate services and advocacy, we invite you to complete the application for services form and return it to our office. We look forward to meeting you and working towards your academic goals.

Applications

Application for Services (Printable form)

On-Line Application

Documentation

Disability Documentation Guidelines 2008

To make a determination about eligibility entitling a student to receive services under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973, the student must provide the Office of Services for Students with Disabilities with sufficient and appropriate disability information.

Sufficient and appropriate disability information will have the following components;

1. Documentation should be provided to the Disabilities Office before services are rendered.

2. Documentation can be in a letter form or a copy of a recent evaluation which has been completed by a licensed professional or physician who is or has recently given treatment or established a diagnosis. The letter or evaluation should be typed and on official letterhead.

3. Documentation must contain these elements:

• Diagnosis - state the medical or mental health impairment by recognizable diagnosis.
• Date first diagnosed - establish an initial date when a diagnosis was made.
• Severity of disability - explain manner and degree of how the impairment affects the individual (example: hearing impairments are considered mild, moderate, or profound)
• List the names of, and relevant results of tests used in establishing a diagnosis (example: if the diagnosis is a learning disability certain intellectual and cognitive testing occurs, refer to LD Guidelines)
• Methods of current treatment - include current use of any medications and possible side effects which may adversely interfere with clear, cognitive functioning. Include ability or inability to control symptoms.
• Explain any implications from the impairment which may adversely affect the individual as a student in a post secondary educational atmosphere and living on a college campus.
• Make recommendations for post secondary academic and physical accommodations.

NOTE: Documentation Guidelines for Learning Disabilities incorporate more pointed and stringent guidelines. Also, please refer to the Disabilities Office Student Handbook for more information.

Guidelines for Documentation of a Specific Learning Disability

Students who are seeking support services from Eastern Kentucky University on the basis of a diagnosed specific learning disability are required to submit documentation to verify eligibility as a 'student with a disability' under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. Eligibility and subsequent protection under these civil rights statues is based upon documentation of a learning disability that currently substantially limits some major life activity, including learning.

To ensure that documentation can both verify eligibility and support the requested reasonable accommodations, the following guidelines have been provided in the interest of assuring that each eligible student receive appropriate consideration of accommodations.

Testing Must Be Comprehensive

It is not acceptable to administer only one test for the purpose of diagnosis. Minimally, domains should include:

• Aptitude
  The Wechsler Adult Intelligence Scale- Revised (WAIS-III) with subtest scores is the preferred instrument. The Woodcock - Johnson Psychoeducational Battery - Revised: Tests of Cognitive Ability or the Stanford - Binet Intelligence Scale: Fourth Edition are fine also.
• Achievement
  Current levels in reading, mathematics and written language are required. Acceptable instruments include:
  • Woodcock-Johnson Psychoeducational Battery - Test of Achievement
  • WIAT-II
  • Stanford Test of Academic Skills (TASK)
  • Scholastic Abilities Test for Adults (SATA)
• Information processing
  Specific areas of information processing, short and long term memory, sequential memory, auditory and visual memory perception/processing. Processing speed must be assessed. Information from the subtests of the WAIS-III or the Woodcock Johnson Tests of Cognitive Ability as well as other instruments relevant of the presenting learning problem may also be used.
• Summary
  A written summary of the individuals educational, medical, and family histories that related to the learning disability must be included.

Testing Must Be Current

In most cases, this means that testing has been completed within the past three years. In providing services, decisions concerning reasonable accommodations are based on the current impact of the students disability upon potential academic performance. So it is in the best interest of the student to provide recent and appropriate documentation.

If you are an individual with Attention Deficit Hyperactive Disorder and do not possess documentation which meets the above listed guidelines please refer to the following:

Disability Documentation Guidelines for Individuals with Attention Deficit Disorder

Forms

Note Takers Forms

To be paid for note taking, the forms must be turned in to our office during the first month of class, along with a copy of your driver's license and social security card.

Students receiving notes must complete the student information section of the Services for Students with Disabilities Note Taker Agreement Contract. Both students sign at the bottom of the agreement page. Return your completed packet to the Student Services Building (SSB) 361. If you have any questions, please feel free to contact our office at 859.622.2933.

Peer Note Taker Contract
Peer Note Taker Agreement
Note Taking Tips

The Note Taker forms for Deaf & Hard of Hearing Services are different. Go to the Note Taker Forms site at DHHS for the proper forms. All DHHS Note Taker forms should be returned to the Deaf & Hard of Hearing Services Office at Case Annex 207.

Tax Forms

Form W-4 (PDF)

Form K-4 (PDF)

Form I-9 (PDF)

Accommodations Policies

Test Accommodation Policy    Test Taking Honesty Policy    Test Taking Procedures

Modified Attendance Policy

Digital Books Policy    Digital Books Disclaimer